Work Message Style: Make Owners, Dates and Next Steps Easy to Review

A team update is useful when a colleague can quickly see what changed and what they need to do. Work message style formats your dictated draft into clear, short paragraphs, with bullets when you explicitly state separate tasks, decisions or requirements.

The information still comes from you. Owners, dates, urgency and uncertainty need to be spoken. The preset is designed to preserve those details, not fill gaps by assigning someone a task or creating a deadline.

Dictate a complete update

• Open Styles and select Work message.
• To create a dedicated copy, use New style → Template → Work message, check the prompt preview and speech model, then click New style.
• In Rewrite, confirm the available Speech transcription and Text formatting selections.
• Use Today's Start listening for an in-window test with the selected style. For global shortcut dictation into a team app, set Default style to Work message for unmatched destinations or link the app/site under Linked apps or Linked websites. Linked matches take priority over the default.
• State the status first, then each separate task, owner and date you actually know.
• Stop recording and review the draft before posting it in your team tool.

An illustrative input is:

The import test passed. Mira will review the sample file tomorrow. I still need to check duplicate rows before we approve the release. This is not urgent today.

The useful result retains the passed test, Mira's stated role, your unfinished check and the urgency boundary. Review all four. A shorter message that says “release approved tomorrow” would change the substance, even if it sounded confident.

Separate tasks only when you mean to

For a longer update, say which items are distinct: “There are two tasks. I will check duplicate rows. Mira will review the sample file.” That supplies a reason to use a list. The preset does not need to manufacture a task list from every paragraph.

It also preserves clearly dictated handles, but a written handle is not evidence that the correct account will be mentioned in your destination app. Check spelling and the app's mention behavior after paste.

Work message starts with money and digit cleanup enabled and numbered lists disabled. Optional Voice commands are separately enabled per style in the candidate and default off. If you want deliberate breaks, configure and test those commands before relying on them.

Review commitments before tone

Check who is responsible, the exact date, whether something is planned or completed, and any condition on the next step. Then check the professional tone. A smooth rewrite must not turn “I can investigate” into “I will fix it by Friday.”

If the draft repeatedly needs a specific layout, add a focused rule in the editable Prompt and save it. If recognition keeps missing a product name, use vocabulary rather than adding more layout instructions.

See the Work message instructions, spoken command guide, and Email style for related workflows.