Email Style: Dictate the Message and Keep Control of Its Framing

Email often combines two tasks: deciding what to say and arranging it into a readable message. The Email preset handles the arrangement of your dictated draft. You supply the facts, recipient and tone; the preset uses short body paragraphs and separates explicitly supplied framing with empty lines.

That boundary helps with ordinary correspondence. If you dictate a tentative delivery date, the useful result keeps it tentative. A fluent email should not quietly add a deadline, sender name or promise.

Create or select your Email style

• Open Styles and select Email if it is already present.
• To make a separate copy, choose New style → Template → Email. Review Style name, Description and Prompt preview, choose an available Speech transcription model, then click New style.
• Open the style's gear for Rewrite and confirm an available Text formatting model is selected.
• To test the selected style in Sonicribe, use Today's Start listening. For global shortcut dictation into an email client, set Default style to Email for unmatched destinations or link the client/site through Linked apps or Linked websites. A linked match takes priority over the default.
• Dictate the actual email, including any greeting, subject or sign-off you want included.
• Review the result in your draft before sending it.

The preset includes a subject, greeting, recipient or sign-off only when you dictate it or explicitly supply it in your rules. If you want “Hi Sam” at the start, say it. If your email client already supplies a signature, you can leave the signature out of the dictation.

Speak the important boundaries

An illustrative input is:

Hi Sam. I can send the revised outline on Thursday if the budget review is finished. Please confirm which sections you want expanded. Thanks, Alex.

An illustrative formatted draft could be:

Hi Sam,

>

I can send the revised outline on Thursday if the budget review is finished. Please confirm which sections you want expanded.

>

Thanks, Alex

This example shows the intended layout, not a recorded model result. Check the conditional phrase, date and request first. Those details matter more than a polished greeting.

Adjust the rules for recurring emails

For a recurring task, add a narrow instruction such as “Keep body paragraphs short and preserve every condition.” The candidate exposes editable Prompt instructions with Save and Reset to default. Review changes before saving; a reset restores the shipped prompt and cleanup defaults.

Email's template starts with Money as $6,000 and Numbers as digits enabled, and Numbered lists disabled. Check your saved settings rather than assuming every style has the same cleanup choices.

If the draft omits framing, check what you actually dictated and what your rules explicitly provide. If a name is misspelled, address recognition or Words. Use the Email instructions for the control reference, and Work message when the task is an internal update rather than an email.